Database and Technology Assistant

The Cameron Foundation is seeking a Database and Technology Assistant to support the work of the Grants Manager in administering the Foundation’s grantmaking processes, including database management, grants applications, and reporting processes. They will also provide assistance with using Constant Contact to generate communication emails and update email lists that optimize email campaigns, promote foundation events, and support other marketing tasks.

The Database and Technology Assistant will also provide Audio Visual (AV) technology support for Cameron’s meeting spaces and special events, as well as handle other related administrative supports as needed.

Location: Petersburg, VA (onsite position)
Hours: Approximately 15-20 hours per week
Reports to: Grants Manager
Compensation: $21 to $25 per hour

Key Responsibilities

Grants Administration & Support:

• Assist the Grants Manager with the day-to-day functions of Foundant Grant Lifecycle Management (GLM), Cameron’s grants management system.
• Provide assistance to staff in accessing and utilizing database information, addressing queries and/or issues that may arise.
• Support data entry, maintenance, and quality assurance tasks.
• Help track grant application statuses, reporting deadlines, and payments.
• Support the preparation of grant application materials, award notifications, and reports for internal review.
• Respond to basic applicant and grantee inquiries regarding the grants system and process.
• Support the maintenance of accurate grantee records and documentation in the database.

Constant Contact Support:

• Provide support by creating and executing email campaigns using the Constant Contact platform.
• Segment email lists to ensure targeted and personalized messaging.
• Monitor and generate reports on email campaign performance (including open rates, click-through rates, and conversion rates).
• Maintain and update email lists, ensuring accurate and clean data for campaign targeting.

Technology & AV Support:

• Serve as the primary point person for AV support in the Foundation’s three meeting rooms (each room is Zoom-enabled for hybrid meeting capability) and for occasional offsite events.
• Assist staff and visitors with Zoom functionality, troubleshooting, and AV setup during meetings.

Administrative Support:

• Provide occasional administrative support for Board members and program officers.
• Provide occasional backup coverage for administrative staff, including answering phones and assisting with general community inquiries.
• Assist with special projects and research, as assigned.

Qualifications & Skills

• Proficiency with databases and grants management systems (experience with Foundant GLM preferred).
• Proficiency using Constant Contract for email marketing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Knowledge of HTML and CSS for email customization.
• Experience with A/B testing, data analysis, and reporting.
• Understanding of email marketing best practices and strategies.
• Technical aptitude with willingness to learn and support AV systems.
• Ability to multi-task, work independently and collaborate as part of a team.
• Detail and deadline oriented, with a focus on work product accuracy and quality.
• Strong written and verbal communication skills.

Preferred Experience:

• Prior experience in grants administration, nonprofit work, or a related field is a plus.
• Familiarity with philanthropy or foundation operations.

Education: At minimum, an associates degree or certification in information systems, computer science or related field is required.

Application Process

How to Apply: Interested candidates should submit a resume and cover letter in a single PDF file to recruitment@camfound.org.

Date Posted

03/28/2025

Closing Date

04/30/2025

About the Cameron Foundation

The Cameron Foundation strives to transform the Tri-Cities and surrounding counties into a healthy, vibrant and economically vital region by strategically leveraging resources for community impact. Founded in 2003, The Cameron Foundation is a private foundation that was formed from the proceeds of the sale of Southside Regional Medical Center by the Hospital Authority of the City of Petersburg. The Foundation’s service area spans the cities of Petersburg, Colonial Heights and Hopewell; the counties of Dinwiddie, Prince George and Sussex; and, southern Chesterfield County. Since the Foundation began grantmaking in 2004, it has awarded more than $113 million to organizations serving residents of this area. More information about The Cameron Foundation is available by phone at 804.732.8900 or on the web at www.camfound.org.